1. Introduction
This privacy notice provides you with details of how we collect and process your
personal data through your use of our site: www.dawnmortonyoung.com
If you are a client of Dawn Morton Young, you will have received a privacy
statement with our Terms of Service in relation to how we process and secure
any personal data that you provide to us. If you would like a further copy of this,
please email info@dawnmortonyoung.com
By providing us with your data, you warrant to us that you are over 13 years of
age.
Dawn Morton Young is the data controller and we are responsible for your
personal data (referred to as “we”, “us” or “our” in this privacy notice).
2. Data Collection, Purpose, Process
The following is regarding what data we collect about you and for what purpose
and grounds they are processed:
Personal data means any information capable of identifying an individual. It does
not include anonymised data.
We may process the following categories of personal data about you:
● Communication Data that includes any communication that you send to us
whether that be through the contact form on our website, through email,
text, social media messaging, social media posting or any other
communication that you send us. We process this data for the purposes of
communicating with you, for record-keeping and for the establishment,
pursuance or defence of legal claims. Our lawful ground for this processing
is our legitimate interests which in this case are to reply to communications
sent to us, to keep records and to establish, pursue or defend legal claims.
● User Data that includes data about how you use our website and any online
services together. We process this data to operate our website and ensure
relevant content is provided to you, to ensure the security of our website,
to maintain back-ups of our website and/or databases and to enable
publication and administration of our website, other online services and
business. Our lawful ground for this processing is our legitimate interests
which in this case are to enable us to properly administer our website and
our business.
● Technical Data that includes data about your use of our website and online
services such as your IP address, details about your browser, length of visit
to pages on our website, page views and navigation paths, details about the
number of times you use our website, time zone settings and other
technology on the devices you use to access our website. The source of
this data is from our analytics tracking system. We process this data to
analyse your use of our website and other online services, to administer
and protect our business and website, deliver relevant website content and
advertisements to you and to understand the effectiveness of our
advertising. Our lawful ground for this processing is our legitimate interests
which in this case are to enable us to properly administer our website and
our business and to grow our business and to decide our marketing
strategy.
● Marketing Data that includes data about your preferences in receiving
marketing from us and our third parties and your communication
preferences. We process this data to enable you to partake in our
promotions and to provide you with useful updates in relation to human
resources. Our lawful ground for this processing is our legitimate interests
which in this case are to keep our clients, customers and email subscribers
up to date with relevant industry news as well as market our services in
order to grow our business and to decide our marketing strategy.
● We may use User Data, Technical Data and Marketing Data to deliver
relevant website content and advertisements to you and to measure or
understand the effectiveness of the advertising we serve you. Our lawful
ground for this processing is legitimate interests which is to grow our
business. We may also use such data to send other marketing
communications to you. Our lawful ground for this processing is either
consent or legitimate interests (namely to grow our business).
Sensitive Data
We do not collect any Sensitive Data about you on our website. Sensitive data
refers to data that includes details about your race or ethnicity, religious or
philosophical beliefs, sex life, sexual orientation, political opinions, trade union
membership, information about your health and genetic and biometric data. We
do not collect any information about criminal convictions and offences.
We will only use your personal data for a purpose it was collected for or a
reasonably compatible purpose if necessary. For more information on this please
email us at info@dawnmortonyoung.com. In case we need to use your details for
an unrelated new purpose we will let you know and explain the legal grounds for
processing.
We may process your personal data without your knowledge or consent where
this is required or permitted by law.
We do not carry out automated decision making or any type of automated
profiling.
3. How We Collect Your Personal Data
We may collect data about you when you provide the data directly to us (for
example by filling in forms on our site or by sending us emails). We may
automatically collect certain data from you as you use our website by using
cookies and similar technologies. Please see our cookie policy for more details
about this.
We may receive data from third parties such as analytics and search providers
such as Google based outside the EU.
4. Marketing Communications
Our lawful ground of processing your personal data to send you marketing
communications is either your consent or our legitimate interests (namely to
grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you
marketing communications from us if (i) you have used our services, purchased
one of our products, or asked for information from us about our goods or services
or (ii) you agreed to receive marketing communications and in each case you
have not opted out of receiving such communications since. Under these
regulations, if you are a limited company, we may send you marketing emails
without your consent. However, you can still opt-out of receiving marketing
emails from us at any time.
Before we share your personal data with any third party for their own marketing
purposes we will get your express consent.
You can ask us or third parties to stop sending you marketing messages at any
time by following the opt-out links on any marketing message sent to you or by
emailing us at info@dawnmortonyoung.com.
If you opt out of receiving marketing communications this opt-out does not apply
to personal data provided as a result of other transactions, for example, if we are
contacting you in order to discuss a service you have asked us to provide to you.
5. Disclosures of Your Personal Data
We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services.
- Professional advisers including lawyers, bankers, auditors and insurers.
- Government bodies that require us to report processing activities.
- Marketing software providers, agencies and consultants.
- Third parties to whom we may in the future sell, transfer, or merge parts of our business or our assets.
We require all third parties to whom we transfer your data to respect the security
of your personal data and to treat it in accordance with the law. We only allow
such third parties to process your personal data for specified purposes and in
accordance with our instructions.
6. International Transfers
Countries outside of the European Economic Area (EEA) do not always offer the
same levels of protection to your personal data, so European law has prohibited
transfers of personal data outside of the EEA unless the transfer meets certain
criteria.
Some of our software providers are based outside the European Economic Area
(EEA) so their processing of your personal data will involve a transfer of data
outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to
ensure a similar degree of security of data by ensuring at least one of the
following safeguards is in place:
- We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
- If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.
If none of the above safeguards is available, we may request your explicit
consent to the specific transfer. You will have the right to withdraw this consent at
any time.
7. Data Security
We have put in place security measures to prevent your personal data from being
accidentally lost, used, altered, disclosed, or accessed without authorisation. We
also allow access to your personal data only to those employees and partners
who have a business need to know such data. They will only process your
personal data on our instructions and they must keep it confidential.
We have procedures in place to deal with any suspected personal data breach
and will notify you and any applicable regulator of a breach if we are legally
required to.
8. Data Retention
We will only retain your personal data for as long as necessary to fulfil the
purposes we collected it for, including for the purposes of satisfying any legal,
accounting, or reporting requirements.
When deciding what the correct time is to keep the data for we look at its
amount, nature and sensitivity, potential risk of harm from unauthorised use or
disclosure, the processing purposes, if these can be achieved by other means
and legal requirements.
For tax purposes, the law requires us to keep basic information about our
customers (including Contact, Identity, Financial and Transaction Data) for six
years after they stop being customers.
In some circumstances, we may anonymise your personal data for research or
statistical purposes in which case we may use this information indefinitely without
further notice to you.
9. Your Legal Rights
Under data protection laws you have rights in relation to your personal data that
include the right to request access, correction, erasure, restriction, transfer, to
object to processing, to portability of data and (where the lawful ground of
processing is consent) to withdraw consent.
You can see more about these rights on the ICO website.
If you wish to exercise any of the rights set out above, please email us
at info@dawnmortonyoung.com.
You will not have to pay a fee to access your personal data (or to exercise any of
the other rights). However, we may charge a reasonable fee if your request is
clearly unfounded, repetitive or excessive or refuse to comply with your request
in these circumstances.
We may need to request specific information from you to help us confirm your
identity and ensure your right to access your personal data (or to exercise any of
your other rights). This is a security measure to ensure that personal data is not
disclosed to any person who has no right to receive it. We may also contact you
to ask you for further information in relation to your request to speed up our
response.
We try to respond to all legitimate requests within one month. Occasionally it
may take us longer than a month if your request is particularly complex or you
have made several requests. In this case, we will notify you.
If you are not happy with any aspect of how we collect and use your data, you
have the right to complain to the Information Commissioner’s Office (ICO), the UK
supervisory authority for data protection issues (www.ico.org.uk). We should be
grateful if you would contact us first if you do have a complaint so that we can try
to resolve it for you.
10. Third-Party Links
This website may include links to third-party websites, plug-ins and applications.
Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
11. Cookies
You can set your browser to refuse all or some browser cookies or to alert you
when websites set or access cookies. If you disable or refuse cookies, please
note that some parts of this website may become inaccessible or not function
properly. For more information about the cookies we use, please see our Cookie
Policy
